Privacy Policy

Who we are

Pride in Publishing is a professional network for LGBTQ+ people working in the UK book and magazine industries. Our website address is: http://prideinpublishing.co.uk.

What personal data we collect and why we collect it

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

We may use analytics providers such as Google Analytics and WordPress Stats. Google Analytics and WordPress Stats uses cookies to collect non-identifying information. Google provides some additional privacy options regarding its Analytics cookies at http://www.google.com/policies/privacy/partners/

Who we share your data with

Legal requirements

We may disclose your Personal Data if required to do so by law (including, without limitation or request from a law enforcement, court or government agency or other public authorities) or in the good faith belief that such action is necessary (i) to comply with a legal obligation, (ii) to protect or defend our rights, interests or property or that of other customers or users, (iii) to act in urgent circumstances to protect the personal safety of users of the Services or the public, or (iv) to protect against legal liability or potential fraud, as determined in our sole discretion.

Your consent

If we intend to use any of your Personal Data collected in any manner that is not specified herein, we will inform you of such anticipated use prior to or at the time at which such Personal Data is collected or we will obtain your consent subsequent to such collection but prior to such use. In short, we will honour the choices you make regarding your Personal Data and will inform you about any other intended uses of such information.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

If you sign up to receive emails from Pride in Publishing, your data is shared with Mailchimp, our email service provider. Mailchimp does not use this data. Mailchimp’s privacy policy can be found at https://mailchimp.com/legal/privacy.

Your contact information

Contact information that you share in order to receive communications from Pride in Publishing is shared with Mailchimp for storage and communications purposes. Mailchimp does not use this data. Mailchimp’s privacy policy can be found at https://mailchimp.com/legal/privacy.

Additional information

How we protect your data

Any data you provide to us is stored on our behalf by Mailchimp, WordPress.org and our hosts, Media Temple. We endeavour only to use providers with the highest security standards. Mailchimp’s privacy policy can be found at https://mailchimp.com/legal/privacy. WordPress.org’s privacy policy can be found at https://en-gb.wordpress.org/about/privacy/. Media Temple’s privacy policy can be found at https://mediatemple.net/legal/privacy-policy.

What data breach procedures we have in place

If a data breach is detected, we will notify users both via the site and email newsletter within 72 hours.

What third parties we receive data from

We receive no data from third parties other than the analytics information discussed above.

What automated decision making and/or profiling we do with user data

We have no automated decision making or profiling.

Industry regulatory disclosure requirements

We have no industry regulatory disclosures.

How to contact us

If you wish to amend or remove your data, or have any other privacy concerns, we can be contacted at prideinpublishinguk@gmail.com.

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